✓ Facilitate arrival and set up of hair stylists and make-up artists

✓ Organize the wedding party and ensure each member is ready when their turn comes

✓ Coordinate deliveries, or fetch food or snacks as required

✓ Ensure both sides of the Wedding Party have all of their attire, accessories, florals, etc.

✓ Coordinate flower bouquet and boutonniere delivery

✓ Coordinate photographer arrival, set up and go over any special details for photos

✓ Confirm transportation arrival time

✓ Assist partners with their attire

✓ Communicate with contact at both partners’ locations to ensure on-time departures

✓ Assist with pinning boutonnieres

✓ Communicate with transportation while wedding party is en route

✓ Maintain Elysian's Emergency Kit which includes hundreds of items that may be needed in case of emergency, illness, to touch up hair or make up, etc.

✓ Safely transport any items on behalf of wedding party between locations

✓ Act as main contact for all vendors in case of last-minute questions or change of plans; update timeline as needed

✓ We will arrive at the ceremony venue prior to guest arrival to ensure all pew markers, flowers, candles and decor are in place

✓ Confirm Marriage Commissioner and musician(s) have arrived and have everything they need

✓ Assist Marriage Commissioner and musician(s) with their sound checks

✓ Set up programs, guestbook, bubbles, petals, confetti etc.

✓ Instruct ushers on their duties, guide them to their posts and provide them with a list of VIP guests as well as their seating assignments

✓ Ensure both partners arrive and act as communication between parties

✓ Line up both sets of parties for their entrances

✓ Ensure the rings are with the appropriate party

✓ Cue music and wedding party entrance

✓ Open and hold door(s) for processional(s)

✓ Handle late guests to ensure ceremony is not interrupted

✓ Gather friends and family after ceremony for photos, if desired

✓ Gather paperwork and items (guestbook, marriage license, etc.) for safekeeping

✓ Transport necessary decor and items to Reception venue

✓ Ensure wedding party, family and photographer have water and drinks as needed

✓ Call out names and arrange members for photos to allow the photographer to work efficiently

✓ Confirm with photographer that all photos on shot list are captured

✓ Coordinate transportation between locations and maintain contact with driver(s)

✓ Check into your accommodations for you, and drop off your overnight bags

✓ Confirm all decor, table numbers, seating chart, name cards, guest book, card box, candles, etc. are all set up as discussed

✓ Set up any items that are being re-used from the ceremony

✓ Check washrooms to ensure they are clean and stocked, and set out bathroom baskets if applicable

✓ Discuss and confirm food timeline with catering staff

✓ Ensure flowers have arrived as ordered and are in place

✓ Ensure vendors have arrived and direct them to a safe-keeping area for their belongings, as well as instruct them as to where they are to sit for their meals

✓ Handle any last minute details that may come up

✓ Greet the MC, ensure they have the MC timeline and help them with their sound check before guests start entering the space

✓ Light candles

✓ Line those in Grand Entrance up in the order outlined in the MC Timeline

✓ Help guests find their seats

✓ Ensure guests are seated in a timely manner

✓ Cue MC and DJ for Grand Entrance

✓ Play song(s) for Grand Entrance and ambiance music for reception

✓ Communicate with band/DJ, photographer and videographer to give notice before key events take place (speeches, first dances, cake cutting, etc.)

✓ Ensure VIP guests are present before moving forward with any key events

✓ Prevent any issues that may arise during the event

✓ Keep venue + catering staff and MC updated for any changes to timeline that may arise

✓ Periodically ensure washrooms are still clean and stocked

✓ Handle any issues concerns about food

✓ Disperse vendor gratuities, if desired

✓ Oversee safe keeping and delivery of gifts and cards

✓ Ensure favour table or candy bar is regularly stocked

✓ Coordinate delivery and/or execution of late night snacks

✓ Coordinate transportation from reception

✓ Ensure band/DJ has proper song list for special dances

✓ Pack away decor prior to venue closure